Administrative Review & Decision Workflow
Administrators access a secure dashboard to review applications and make approval decisions.
Declined applications trigger an automated email to the applicant containing tailored feedback.
Approved applications initiate a separate workflow, where the applicant receives an email containing a unique, secure payment URL.
This approach ensures a clear and auditable decision process while maintaining timely communication with applicants.
Payment Processing & Automation
Approved applicants can choose to pay the program fee either in full or through an installment plan. All payments are processed securely using Stripe.
For installment payments, Stripe webhooks are configured to handle real-time payment events:
Successful payments are automatically recorded and tracked.
Failed or declined payments trigger webhook notifications, which generate alert emails to administrators.
Administrators are presented with multiple follow-up options, including offline resolution (such as a phone call) or resending a payment link if the applicant wishes to use a different payment method.
This automation significantly reduces manual intervention while maintaining flexibility for edge cases.
Technology Stack & Infrastructure
Backend Framework: Laravel
Email Delivery: AWS Simple Email Service (SES)
Queue Management: Redis (for asynchronous email processing)
Payments: Stripe with webhook integration
Hosting & Infrastructure: DigitalOcean, with full DNS and AWS configuration managed as part of the project
All DevOps responsibilities—including server provisioning, DNS management, and cloud service configuration—were handled during development to ensure a stable and scalable deployment.
